Affirmative Action Plans (AAP) - Are You in Compliance?
 Are you doing business with the federal government? If so, you should be aware of the requirements mandated by the Office of Federal Contract Compliance Programs (OFCCP) for any company passing the 50/50 threshold. Any company providing services to the federal government with at least 50 employees and a minimum of $50,000 in federal contracts has 120 days to file its first Affirmative Action Plan (AAP) with the OFCCP. Below is a check list to help ensure that your AAP program would pass an audit by OFCCP.
Are
you doing business with the federal government? If so, you should
be aware of the requirements mandated by the Office of Federal Contract
Compliance Programs (OFCCP) for any company passing the 50/50 threshold.
Companies providing services to the federal government with at least
50 employees and a minimum of $50,000 in federal contracts have
120 days to have a formalized affirmative action plan in place.
Below is a check list to help ensure that your AAP program would
pass an audit by the OFCCP.
OFCCP Compliance Review Checklist:
- Do you have a formal written plan with analysis, established goals and progress to goals?
- Are your goals reviewed by Executive Committee members and Department Heads?
- Is your recruitment process documented and followed by all hiring managers?
- Can you prove there is no adverse impact in your hiring process?
- Are applicants tracked? Do you offer the opportunity for applicants to self-identify?
- Are your open positions posted with state Job Service Offices?
- Do your employment advertisements state EOE M/F/D/V?
- Are your I-9 Forms in a binder, with current employees and terminated
employees separated?
- Is your employee relations environment monitored?
- Are your vendors aware you are an AA Employer?
- Is your community outreach documented?
- Are signed EEO and AA policies posted?
If you are interested in learning more about how Helios HR can help you develop, execute and monitor an effective AAP, please contact Bridget Pulivarti via email at bpulivarti@helioshr.com or call her at 703-860-3882 x 118.
Audits of I-9 Compliance Heat Up - Are You in Compliance?
Recently, the Department of Homeland Security's Immigration and Customs Enforcement unit sent over 650 audit notices to employers for the purpose of auditing I-9 forms. The I-9 form is used by employers to verify the eligibility of employment for employees and is required by law. The failure to properly verify the eligibility of employment can result in large fines, a criminal investigation and potential prosecution. Employers can be fined $1,000 per employee for whom the I-9 form was not properly completed. In an effort to help mitigate your risk, please take some time to consider the following:
- Have all employees completed, signed and dated section 1 of an I-9 form?
- Is section 2 filled out completely including document title, issuing authority, document number, expiration date (if any), and the date employment begins?
- Has an "acceptable document" from list A or one document each from list B and list C been verified and not expired at the time of verification (the "acceptable document" list can be found on the back of the I-9 form or page 5 of the downloaded form)?
- Are all I-9 forms completed, verified and certified with a signature from a company representative within 3 days of the employee's employment start date?
- If you photo copy the acceptable documents verified on the I-9 form, have you consistently done this for all new hires and stored the copies with the I-9 form?
- Are all I-9 forms separate from the personnel files and stored in a binder, with terminated and active employees separated?
- Are the I-9 forms maintained for three years after hire date or one year after employment ends, whichever is later?
To obtain the latest I-9 form, you can download the form at www.uscis.gov/forms or call the USCIS forms request line at 800-870-3676.
Benchmarking Resources for Your Compensation & Benefits Plans
We've gathered a number of resources to benchmark compensation and
benefits best practices. Some of these are free, others require
a subscription or one-time purchase. But all have been vetted and
used by the team at Helios HR and we have found them to be quite
valuable in our own research.
Click here to access our comprehensive list of benchmarking resources.
Summer Time is Social Time!
And no, we're not talking about Twitter! Summer is here &150; time to get the creative juices flowing and plan that company social! Not sure where to start? Not to worry. We've put together a list of places and ideas to get you started. Whether you're stay-cationing at the office, or are ready for an outside-of-the-cubicle experience, these are sure to please any size group and budget! Click here for a list of something different for your next company social!
FunCompanyPicnics.com
The whole package! Fun Company Picnics offers fun and affordable company picnics, corporate outings, and teambuilding events. Picnic packages entitle each guest to unlimited use of: Golf Driving Range, 18-Hole Miniature Golf Course, Batting Cages, Baseball and Softball (fast and slow pitch), White Sand Beach Volleyball Courts, Basketball and Horseshoes. Best of all, the pricing includes all the needed equipment for each activity! With tents, pavilions, picnic tables, grills and first-rate caterers who specialize menus for any taste and budget, it truly is the perfect place for your next event.
Odyssey Cruise
Smooth sailing! Discover the affordable total-entertainment experience
of an Odyssey cruise on the Potomac River. Reserve a table, a deck
or charter an entire ship, then sit back and relax as unmatched
monument views drift past your table. Odyssey allows you to plan
an all-inclusive event from start to finish on even a modest budget.
Offering Brunch, Lunch, Dinner, Midday and many other cruise choices,
an Odyssey cruise is the greatest value in Washington, DC.
MaggieMoo's Catering
Time to chill! Maggie's crew can turn your office into a mini-Treatery. They can drop off ice cream or serve it to your employees. Choose flavors, mix-in options, and they'll bring all the necessities. Experience the best ice cream in America! MaggieMoo's holds Blue Ribbon Awards from the National Ice Cream Retailer's Association. Their "make your own" sundae parties are particularly popular.
Let's Dish
A recipe for fun! Let's Dish is an innovative store where your group can make meals designed to be frozen and cooked when they need them. Unlike frozen food from the grocery aisle, these dishes taste fresh and homemade – because they are. Let's Dish can accommodate groups for business functions such as teambuilding, networking and fundraising. They'll work with you to customize the event to meet your needs, determine optimal group size, and choose the number of meals per person.
Dave & Busters
All work, no play? Not here! Dave & Buster's is the perfect place to mix business with fun. The entertainment options are endless, and when it comes to turning coworkers into teammates, Dave & Buster's has the answer. Several answers, actually. Step one? Get your co-workers over to Dave & Buster's. Step two? Get them involved in one of their teambuilding exercises. Step three? Watch your colleagues turn into teammates. Fast. With versatile space for getting down to business and the rest of the venue for getting down to fun, you can count on your event being a success.
Infinite Massage
Take the hands-on approach! Create an oasis of relaxation in the midst of your busy office environment with Infinite Massage. Rested workers are relaxed and ready to get down to business. Infinite Massage will schedule certified massage therapists to visit your place of business to give your employees a professional, fully clothed chair massage – guaranteed to keep them productive, energetic and feeling good about themselves and their careers.
Robeks
Blend business with pleasure! Bring Robeks to your office for a refreshing break, while promoting a healthy lifestyle. Enjoy fresh, premium, made-to-order smoothies with unique combinations of healthy ingredients. Flavorful throughout! Give your employees a healthy lift for the day and a well-earned moment of enjoyment and satisfaction. (This makes a great add-on to the chair massage!)
Adventure Associates
Step outside! Adventure Associates believes that some of the greatest insights into teamwork are discovered far away from computers, desks, and telephones. From outdoor high adventures to indoor tabletop activities, their customized team building programs are enjoyable, interactive and provide opportunities for all people to participate.
Virginia Wine Tour
Paint the town red....white, or zinfandel! Wine Tours are a perfect
way to view the beauty and history of Virginia, and Washington,
DC. Enjoy visiting Wine Country with the Official Virginia Wine
Tour Company in one of their vans or VIP coaches for an affordable
corporate retreat with the official wine country experts, followed
by a wine tasting experience. Looking for a little teambuilding?
Add on the "I Love Lucy Wine Experience" to any Virginia
Wine Country Tour package. This unique experience allows your employees
to be divided into teams in which individuals perform the art of
crushing grapes with their bare feet in real wine barrels! Award
a prize to the team that makes the most juice.
Caricature Artists Group
Get the picture! Draw some attention at your next event with an artist from Caricature Artists Group! In just mere moments, their artists will sketch hilarious cartoon pictures of each member of your group. This makes a great add-on to any corporate event. Everyone ends up with a caricature to commemorate the day. They may not grace the walls at Sardi's, but they're sure to make great conversation pieces in their cubicles!
Helios HR client-focused delivery models include:
HR Outsourcing
HR Consulting
Interim HR Management
Additional information
is available at
www.helioshr.com
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